Stores Manager

Reference Number: 
SM6112019
Employment Type: 
Full time
Category: 
Accountancy and Finance
Job Grade: 
7.01
Country: 
Kenya
Location: 
Kilifi
JOB PURPOSE: 

To effectively and efficiently manage the stores operations in support of the Programme to deliver a proactive, efficient and value for money service and minimal disruption to Programme operations. Ensure the safety of all Programme supplies and stocks.

Description: 

REPORTS TO:

  • Head of Finance

DIRECTLY SUPERVISES:

  • Stores Supervisor and Stores Assistants

INDIRECTLY SUPERVISES:

  • Stores Assistants and data entry clerks in sub stores located in Kilifi and Nairobi.

BUDGET AND RESOURCE RESPONSIBILITY:

  • Stores and stock items.

KEY RESPONSIBILITIES: 

  • Overseeing warehouse operations and ensuring unified SOPs across all programme stores in Kilifi & Nairobi and compliance to policies.
  • Develop and implement controls over all areas of stores management to safeguard Programme assets e.g. perpetual inventory.
  • Identify control and process gaps and weaknesses; develop, document, communicate and implement improvements to address these with the agreement/approval of the Head of Finance, Chief Operating Officer and Centre Directors. 
  • Ensure that there are adequate processes and controls in place for receipt of goods into the stores and the correct storage of all stock items.
  • Responsibility for initiating purchases for stock replenishments, monitoring materials movement to ensure lean holding, JIT yet ensuring minimum disruptions due to stock outs.
  • Ensure that items are picked from the stores, packed and delivered to the programme as efficiently and cost effectively as possible.
  • Ensure that the processes for data entry and reconciliations are carried out correctly as per the policies across all sub stores to keep the inventory system as “real time” as possible.
  • Ensure that transfers of stock from central stores to sub stores are carried out according to the written procedures, and that data entry is as close to real time as possible.
  • Responsible for preparation for the Annual Physical Stocktaking of all stock items located at the central Stores and all sub stores in Kilifi and Nairobi, ensure reconciliations and the timely sharing of reports.
  • Share reports to projects and budget holder as and when required regarding their inventory.
  • In Liaison with procurement, coordinate outbound returns as a result of poor quality, defective, faulty, and non-conformity to user specifications.
  • Report any issues regarding loss of stock or stock variances to the Chief Operating Officer/Head of Finance as soon as discovered.
  • Responsibility for harmonious and effective management of warehousing team, identify sectional human capital needs when required, participate in role development, conduct coaching, appraisals, recommend training where required and general team management for development, motivation and retention for smooth service delivery.
  • Manage FMS item list data base to ensure setups of right parameters, EOQs, clear user specification and correct prices.
  • Responsibility for initiations of asset disposal for stock items as per the PPADA 2015.
  • Any other duties that may be assigned from time to time by the management.

QUALIFICATIONS:

  • A business-related Degree from any institution recognised in Kenya.
  • A diploma in Supplies Management (Final Stage) and full Membership of CIPS or its equivalent from a recognized institution.
  • At least 8 years working experience in supplies and stores management with at least four years at a managerial/ senior level.
  • Knowledge of inventory management processes and procedures.
  • Computer literacy with proficiency in Microsoft applications.

COMPETENCIES:

  • Strong planning and organisational skills.
  • Strong leadership and management skills.
  • Honest, diligent and trustworthy.
  • Good interpersonal and communication skills. 
  • Team working with the ability to work in a multicultural environment.

APPLICATION PROCEDURE:

To apply for this post you must be a registered user. Log into your account then go to Vacancies, view the post and click on the button: "Apply for this job".

All applicants are required to state their current/last salary.

Candidates must supply an email and telephone contact that will be used when offering interviews.  Only shortlisted candidates will be contacted. Shortlisted candidates shall be required to produce ORIGINALS of their National Identity Card, academic and professional certificates, original transcripts and testimonials, detailed curriculum vitae and valid clearance certificate (certificate of good conduct) during the interviews. 

The application closing date is 21 November 2019. 

KEMRI-Wellcome Trust Research Programme (KWTRP) is an equal opportunity employer. Direct or indirect canvassing will lead to automatic disqualification.  KWTRP does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).